Activity Director - Responsibilities & Scope of Position

The Activity Director position at Juniper Ridge Resort encompasses far more than planning and coordinating recreational activities. The position requires extensive event management, community coordination, scheduling, food-service coordination, volunteer management, administrative responsibilities, marketing, and day-to-day problem solving to ensure the resort's activities and programs operate successfully.

Event Planning & Coordination

• Plan, organize, schedule, and oversee a full calendar of resort activities and special events.
• Coordinate entertainment, concerts, dances, tribute shows, social events, fundraisers, parties, classes, educational programs, and community gatherings.
• Arrange event details including dates, times, locations, entertainment, equipment, food, refreshments, volunteers, tickets, and setup.
• Coordinate with outside entertainers, vendors, food trucks, service providers, and other organizations.
• Oversee events from initial planning through completion and cleanup.
• Handle last-minute changes, cancellations, scheduling conflicts, and unexpected event needs.

Community Activities & Programming

• Develop and maintain a diverse activity calendar designed to meet the interests of the resort community.
• Coordinate recurring activities, clubs, classes, games, social gatherings, fitness programs, educational programs, and special-interest groups.
• Work directly with club leaders and residents to establish and maintain activities.
• Coordinate meetings with club leaders and collect updated information regarding boards, memberships, schedules, and activities.
• Help residents establish new activities and programs when requested.
• Serve as a primary point of contact for residents regarding activities and events.

Food & Meal Event Coordination

• Coordinate meal-related events, fundraisers, luncheons, buffets, food truck events, and special meals.
• Work with kitchen staff, volunteers, vendors, and outside food providers.
• Assist with menu planning, quantities, pricing, scheduling, and event coordination.
• Coordinate large-scale food events requiring significant advance planning and preparation.
• Help ensure meals and food-related events run efficiently and meet the neei:ls of the community.

Marketing & Promotional Materials

• Create and coordinate promotional materials for resort events.

• Maintain accurate event information and make changes when schedules or details change.
• Promote events throughout the resort and communicate important information to residents.
• Coordinate event registration, ticket sales, sign-ups, and attendance information when applicable.

Ticketing & Event Administration

• Develop and manage ticketed events.
• Coordinate ticket pricing, ticket preparation, numbering, distribution, sales, and event admission.
• Maintain attendance and participation information.
• Assist with financial tracking and reconciliation associated with events and fundraisers.
• Coordinate check-in procedures and event entry.

Volunteer & Staff Coordination

• Recruit, organize, schedule, and communicate with volunteers.
• Coordinate volunteer assignments for activities, meals, events, and special projects.
• Manage and coordinate the schedules and responsibilities of six work campers, including assigning duties, organizing schedules, and ensuring adequate coverage for resort activities and operational needs.
• Adjust schedules as necessary to accommodate events, absences, changing needs, and special projects.
• Provide direction and coordination to volunteers and work campers during events and activities.

Administrative & Organizational Responsibilities

• Maintain a comprehensive activity calendar and continually update it as changes occur.
• Coordinate multiple events and activities simultaneously.
• Communicate with residents, club leaders, entertainers, vendors, volunteers, work campers, management, and outside organizations.
• Maintain records, schedules, contact information, event details, and other administrative information.
• Attend and coordinate meetings related to resort activities and community programs.
• Handle a high volume of phone calls, questions, requests, and day-to-day problem solving.
• Respond to changing circumstances and manage competing priorities.

Overall Scope of the Position

The Activity Director serves as a central coordinator for the resort's social, recreational, and community activities. The position requires significant organizational skills, communication, scheduling, customer service, budgeting awareness, event-management ability, creativity, and the ability to manage multiple responsibilities simultaneously.

The position is highly seasonal, with substantially increased hours and responsibilities during the resort's busiest months, May thru Sept. During peak periods, the workload can reach approximately 55 hours per week, while responsibilities continue throughout the remainder of the year.